Finance Apprentice – Tonbridge

Job Description
To work as part of the Business Administration team assisting the Head of Finance to ensure the academy meets its educational needs through excellent and robust business functions

To take responsibility for development and organisation of financial processes within the school to benefit student learning and teacher efficiency

To keep abreast of developments in your key areas, to think creatively and constructively to ensure that the job is done in the most effective and time efficient way

To promote the highest standards of business ethos within the administrative function of the school and ensure the most effective use of resources in support of the school’s learning objectives

To actively model and promote the values and ethos of the school

To contribute to the overall management and direction of the school’s business functions

To work within the strategic direction set by the Head of Finance for the day-to-day financial management of the School – specifically;

• Contributing to the operation of the financial management service;
• Finding efficient solutions to delegated aspects of the financial management processes;
• Achieving cost effectiveness efficiency through the use of alternative processes or technology;
To be accountable for your area of the financial management processes within the school – specifically;

• Providing a professional efficient and cost effective financial management service, with a ‘right first time mentality’ and minimal errors;
• Bring about, monitor and evaluate a finance culture that will bring positive benefits to student learning;
• Create, maintain and facilitate effective relationships;
• Be responsible for your own professional development and your accountability through the school’s performance management system

Specific Responsibilities
• To place all Purchase Orders on the finance system, ensuring best value and economies of scale, along with a clear audit trail of approval of expenditure and within budget allocations
• Post all Purchase Invoices on the finance system, seeking authorisation of invoices as relevant
• Make online purchases with the credit card as required

Sales Invoicing:
• To raise sales invoices on the finance system in consultation with the Marketing and Communications Manager
• To chase any aged debt after consultation with the Marketing and Communications Manager and the Senior Finance Officer
Cash Collections:
• To count any cash received into the finance office
• To assist with the banking of cash received as required
Credit Cards / GPC Cards:
• To post expenditure from credit cards / GPC cards onto the finance system
• To reconcile individual card holders’ accounts on a monthly basis

• To assist the Senior Finance Officer with the running of the whole school stationery cupboard, recharging expenses to departments on a monthly basis

• To administer Parent Pay software as required
• To work closely with other Team Members to ensure continued service delivery during staff absence
• To provide assistance to the Finance Team in various tasks as delegated
• To maintain physical financial records for audit purposes

Required Skills
Additional specific responsibilities to be agreed depending on skills and interests

Other Information
No car required, within walking distance of the train station and next to a bus stop.

Possible Start Date
June 2019


£5 per hour

Working week:

37 hrs/wk (41 wks/yr)


Weald of Kent Grammar School

Closing date:

June 2019

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190 High Street,
Tonbridge, Kent TN9 1BE